Privacy Policy | NESPRS

Last Updated: October 7, 2026

The New England Society of Plastic and Reconstructive Surgeons, Inc. ("NESPRS," "we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect information when you visit https://neplasticsurgery.org/, apply for membership, maintain a member account, register for an event, submit an abstract or other material, communicate with us, or otherwise use our website and online services.

1. Information We Collect

Depending on how you use our website and services, we may collect information including:

Name, professional title, credentials, and contact information
Email address, telephone number, and mailing address
Professional affiliation, practice information, training information, and membership qualifications
Membership level, membership status, dues status, and membership history
Information submitted as part of a membership application
Documents you voluntarily upload, such as a curriculum vitae, sponsor letter, or letter of good standing
Annual meeting and event registration information
Abstracts, presentations, disclosures, and other materials submitted for Society programs
Payment and transaction information
Communications you send to NESPRS
Email communication preferences
Technical information such as IP address, browser type, device information, pages visited, and website activity

2. Payment Information

When you pay membership dues, meeting registration fees, or other charges through our website, payment information may be processed by a third-party payment processor. NESPRS does not need to store your complete credit or debit card number on its own website servers when payment information is handled by the payment processor.

Payment processors may collect and process information according to their own privacy policies and security requirements.

3. How We Use Your Information

NESPRS may use information we collect to:

Process and evaluate membership applications
Create and administer member accounts
Manage membership status, dues, renewals, and payments
Provide members with access to member-only website features
Maintain and publish the NESPRS membership directory
Administer annual meetings, educational programs, and other Society activities
Process meeting registrations and abstract submissions
Send payment confirmations, membership notices, renewal notices, and other administrative communications
Send conference announcements, registration information, and other communications when permitted by applicable law and your communication preferences
Respond to questions and requests
Maintain, secure, troubleshoot, and improve our website and services
Prevent fraud, misuse, unauthorized access, and other security threats
Comply with legal, accounting, tax, and regulatory requirements
Enforce NESPRS policies, bylaws, agreements, and other applicable terms

4. Membership Directory

Certain professional information about NESPRS members may be displayed in a membership directory. Depending on the directory and the member's settings, this information may include a member's name, credentials, professional affiliation, business address, telephone number, or other professional contact information.

Members should contact NESPRS if they believe information displayed in the membership directory is incorrect or if they have questions about what information is displayed.

5. Email Communications

NESPRS may send members transactional or relationship communications related to their membership, account, dues, payments, applications, security, or other Society business.

NESPRS may also send conference announcements, registration information, and other promotional or informational communications. Where applicable, members may manage these types of communications through the email preference options provided by NESPRS or through links included in applicable emails.

Certain administrative or transactional communications are necessary for providing membership services and may continue even when a member has chosen not to receive promotional communications.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies to operate the website, maintain login sessions, remember preferences, improve security, and understand how the website is being used.

You may be able to control cookies through your browser settings. Disabling certain cookies may prevent some portions of the website from functioning properly.

7. How We Share Information

NESPRS does not sell personal information for monetary compensation.

We may disclose information in limited circumstances, including:

Service Providers: We may provide information to companies that assist us with website hosting, membership administration, conference management, payment processing, email delivery, data storage, security, and other services.
Society Administration: Information may be available to authorized NESPRS officers, administrators, committee members, or other individuals when reasonably necessary to conduct Society business.
Member Directory: Professional information designated for inclusion in the membership directory may be made available to members or the public, depending on how the directory is configured.
Legal Requirements: We may disclose information when required by law, subpoena, court order, governmental request, or when reasonably necessary to protect the rights, property, security, or safety of NESPRS, its members, website users, or others.
Organizational Changes: Information may be transferred as part of a merger, reorganization, transfer of operations, or similar organizational transaction.

8. Service Providers and Third-Party Websites

NESPRS uses third-party companies and technology providers to help operate its website and services. These providers may process information on behalf of NESPRS only as necessary to provide their respective services or as otherwise permitted by their agreements and applicable law.

Our website may also contain links to websites operated by third parties. NESPRS is not responsible for the privacy practices, security, or content of third-party websites. You should review the privacy policy of any third-party website you visit.

9. Data Security

NESPRS uses reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction.

However, no website, internet transmission, or electronic storage system can be guaranteed to be completely secure. You should use appropriate care when transmitting information online and protect your account credentials from unauthorized use.

10. Data Retention

We retain personal information for as long as reasonably necessary to provide membership and Society services, maintain appropriate business and historical records, satisfy legal and financial obligations, resolve disputes, enforce agreements, and protect the Society.

Different categories of information may be retained for different periods depending on their purpose and applicable legal requirements.

11. Accessing or Updating Your Information

Members may be able to review or update certain information through their member profile. You may also contact NESPRS to request correction of inaccurate personal information or ask questions about information associated with your membership.

Certain records may need to be retained for legal, financial, administrative, historical, or security purposes even after a request to modify or delete information.

12. Children's Privacy

The NESPRS website and membership services are intended for adults and professional users. We do not knowingly collect personal information online from children under 13 through membership or account registration services.

13. Medical and Patient Information

The NESPRS website is intended for professional, educational, membership, and Society-related purposes. It is not intended to receive confidential patient medical records or protected health information.

Users should not submit patient-identifiable medical information through membership forms, contact forms, abstract submissions, uploads, or other areas of the website unless NESPRS has specifically provided an authorized process for that information.

14. Your Privacy Rights

Depending on where you reside, applicable law may provide certain rights regarding your personal information. These rights may include the ability to request access to, correction of, or deletion of certain personal information, subject to applicable exceptions and record-retention requirements.

To make a privacy-related request, please contact NESPRS using the contact information provided below.

15. Changes to This Privacy Policy

NESPRS may update this Privacy Policy periodically to reflect changes in our website, services, practices, technology, or legal requirements. When changes are made, the "Last Updated" date at the top of this page will be revised.

We encourage users to review this Privacy Policy periodically.

16. Contact Us

If you have questions about this Privacy Policy or how NESPRS handles personal information, please contact:

New England Society of Plastic and Reconstructive Surgeons, Inc.
Website: https://neplasticsurgery.org/